How to take payments at your Book Fair

Point of Sale Tool

1. Paying via the new Point of Sale Tool

The Point of Sale Tool works like a digital till for your Book Fair. It scans the barcode of each book as it’s purchased, automatically recording every title sold, so there’s no need to manually note down what’s been bought. This is especially useful for schools who want to know exactly which titles have sold during the fair.

Did you know? Because the Point of Sale Tool scans each title individually, you’ll have a full record of everything sold at your fair – no separate tracking needed.

Before you start, please note the following:

• Device requirement: Please ensure the device you are using has a camera so that barcodes can be scanned.
• Advisory amounts only: The cash amount shown in the Point of Sale Tool is advisory only. Always count your cash and enter the actual total on your Online Fair Report after the fair.
• Transactions cannot be removed: You cannot remove a transaction from the Point of Sale Tool — this is why the cash amount shown is advisory only.
• Manual entry: If a book does not scan, please enter the title manually and add the price if necessary.

Important reminder: The Point of Sale Tool cash figure is a guide only. Always count your cash and submit the accurate total in your Online Fair Report after the fair – do not rely solely on the figure shown in the tool.

Book Fair Specific QR Code

2. Paying via a Book Fair specific QR Code

A QR code unique to your fair is available for parents and guardians to scan and pay quickly at the event.

For Organisers:

• Your Book Fair specific QR code can be found on your fairs dashboard. Display it prominently at your fair so parents can easily scan it.

For Parents and Guardians:

• Please bring your mobile phone to the fair so you can scan the QR code.
• Please also bring your payment card to complete your purchase.

Let parents know in advance to bring both their mobile phone and payment card to the fair to use this option smoothly.

PayPal Point of Sale Terminal

3. Using a PayPal Point of Sale card terminal provided by Scholastic

If you have received a PayPal Point of Sale card terminal with your Book Fair, you can use the below instructions to take card payments. Find instructions for setting up your card reader here.

Scanning items

1. Click the PayPal Point of Sale icon, and then log in using your email and password. Click on the menu bar and select Sell.
2. You can add to the basket using the barcode scanner. Simply press the button on the right hand side of the device and point it at the barcode on the back of the book.
3. To add manual charges (for stationery etc. without a barcode), go to the shopping cart and select Amount. Enter the amount and click the tick. You may then scan the next product and move onto charge.

Completing the sale

1. You will see items added to the shopping basket. Once you are ready to complete the sale, click the shopping basket icon in the top right hand corner. You will then be shown a summary of the purchase.
2. Click the Charge button at the bottom of the page.
3. You can choose to process the payment as a cash or card payment.
4. If you choose card, you will be asked to present the card for purchase. Note: if preferred, customers can insert the card into the bottom of the terminal. If paying by cash, you can find further instructions here.

Rewards

1. If you choose to spend your Rewards by taking items from the bookcases, scan the items as a single purchase.
2. Then, view the shopping cart and click the % icon in the top right hand corner. This will allow you to apply a discount of 100%. Please enter Rewards as the discount code.

Note: you will receive a warning that this is a zero value transaction. You can accept this warning and continue.

PayPal Point of Sale App

4. Using the PayPal Point of Sale app

1. If you have a suitable phone available, you can install the PayPal Point of Sale Go app and use the Tap to Pay function to take in-person card payments.
2. Even if you have received a card terminal with your Book Fair, you can use this at the same time to have multiple checkout points at your Fair.

Note: the PayPal Point of Sale app gives the option to Pay by Card or Tap to Pay. You should always choose Tap to Pay, as the Pay by Card function is not supported by Scholastic Book Fairs.

Online Payments

3. Accepting payments online

1. Parents are able to make payments on the Scholastic website at bookfairs.scholastic.co.uk/pay
2. If they are present at the Fair and wish to pay online, you can display the QR code that links through to this webpage, which can be found in your Organiser Resources.
3. If their child has filled in a Wish List and parents are making a payment from home, they will need to return the Wish List to school along with confirmation of payment. Then, simply take their chosen books from the Book Fair cases.